Free Rent agreement format in Word: Residential/Commercial

Commercial Building Agreement

Shop/Office Agreement

Part Building Shared Office Agreement


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  1. THE PARTIES. This Equipment Rental Agreement (“Agreement”) is made this _________________, 20____ by and between:
    Lessor: _________________, with a mailing address of ____________ . (“Lessor”), and
  2. EQUIPMENT DESCRIPTION. The Lessor hereby leases to Lessee the following equipment: __________________________
    Hereinafter known as the “Equipment.

On this page

Types of Lease Agreements

How to Write (Fill Out) a Lease/Rental Agreement

Legal Information and Guides for Landlords & Tenants

How to Lease a Commercial Property

Landlord and Tenant Laws

Rental/Lease Agreement Glossary


In the realm of real estate, the delicate dance between landlords and tenants unfolds on a stage set with legal intricacies and financial considerations. It's a tango where property owners and renters must find harmony amidst a symphony of terms, obligations, and aspirations. Rental lease agreements hold the key to this.
Rent agreements in India are created to protect the rights of both landlords and tenants. They clearly outline the rules, regulations, and duties of both parties so that there are no discrepancies in the long run. Having nearly 30% of people living in rental properties, it becomes essential to have a rent agreement sample copy in place in India to avoid any mishaps.
So if you are looking for a rent agreement format in Word India, read on to download your free rent agreement sample copy.

Types of Lease Agreements

Residential Rent Agreement format in Word

A residential rent agreement is a legally binding contract between a landlord and tenant that outlines the terms and conditions of renting a residential property. The rent agreement format in Word in India provides a standardized format for documenting the terms and conditions between a landlord and a tenant for the rental of a residential property such as an apartment, house, or condominium. You can click here and make a rent agreement sample copy for yourself.

Commercial Rent Agreement Format in Word

A commercial rent agreement is made for the use of commercial properties. This rent agreement speaks about the rules for the lease of commercial spaces like offices, stores, etc. All types of commercial activities that are allowed to be carried on in this space are also mentioned in this agreement. Here is a simple commercial rent agreement format in Word.

Additional read: Commercial Rental Agreement

Office Rent Agreement Format

This refers to the specific format used for creating a rental agreement for office spaces. Office rent agreement format includes sections addressing the unique requirements of office rentals, such as details about the leased office premises, amenities, common areas, parking facilities, and provisions related to the use of the office space. Check out the free format here.

Shop Rent Agreement

An agreement created for renting shop spaces is a shop rent agreement. It provides details for documenting the terms and conditions of the shop lease, including the shop's location, size, rent amount, duration of the tenancy, maintenance responsibilities, and any additional provisions related to the use of the shop for commercial purposes. Here is a simple shop rent agreement.

How to Write (Fill Out) a Lease/Rental Agreement

  1. Start off by clearly identifying the names and contact information of both the landlord and tenant(s) involved in the agreement.
  2. Describe the rental property, including its address and any specific details that identify the premises.
  3. Specify the duration of the lease, including the start date and end date. Indicate whether it is a fixed-term lease or a month-to-month agreement.
  4. Outline the amount of rent, the due date, and the preferred method of payment.
  5. Mention the details of any late payment fees or penalties.
  6. Fill out the details regarding maintenance and repairs. Specify who is responsible for specific tasks and outline any limits or restrictions.
  7. Mention the conditions under which either party can terminate the lease, including the notice period required.
  8. Sign the agreement at last with the date and place.
  9. Finally, ensure that all parties receive a copy of the signed agreement.

Legal Information and Guides for Landlords & Tenants

  • Have a written rental agreement in place to avoid disputes and protect the rights of both landlords and tenants.
  • The maximum security deposit amount collected by the Landlord should not exceed 2 months' rent for residential properties and 6 months for commercial properties.
  • Landlords are required to provide tenants with rent receipts for every payment made with the signature of the landlord.
  • In case of tenant default, landlords have the right to evict tenants through a legal process specified by the state's rent control laws.
  • Tenants have the right to challenge unfair rent increases and unlawful eviction attempts.
  • In case of disputes between landlords and tenants, either party may seek legal recourse through the appropriate court or tribunal.

How to Lease a Commercial Property

  1. Assess your business requirements, considering factors such as location, target market, size, amenities, and budget, to identify the type of commercial property that suits your needs.
  2. Conduct extensive research to identify available commercial properties in your desired location.
  3. Visit the property to see the condition and consider factors like proximity to customers, accessibility, parking availability, security, and infrastructure.
  4. Engage in negotiations with the property owner to discuss lease terms.
  5. Verify property ownership, check for any legal disputes, review land use permissions, and ensure compliance with local regulations and building codes.
  6. Seek assistance from a commercial real estate lawyer to review and draft the lease agreement.
  7. Once both parties agree on the terms, sign the lease agreement.
  8. Pay the required stamp duty on the lease agreement as per the applicable state laws and register the agreement with the appropriate authorities.

Landlord and Tenant Laws

Residential Landlord and Tenant Laws in India:

Have the right to collect security depositHas to pay the security deposit which can be returned during the termination
Responsible for maintaining the rented premises in a habitable condition and addressing necessary repairsHave the right to expect a habitable and safe living environment provided by the landlord
Eviction of tenants must follow specific procedures that require valid reasons such as non-payment of rent or violation of rental termsRequired to provide a specific notice period before terminating the tenancy, as mentioned in the rental agreement
Landlords are required to provide tenants with rent receipts for each payment made, stating the amount, date, and other relevant detailsLandlords must respect the privacy of tenants and cannot enter the rented premises without proper notice, except in cases of emergencies
Can increase the rent periodically, typically after providing adequate noticeHas the right to challenge unfair rent increase

Additional read: Commercial properties for rent in Mumbai

Commercial Landlord and Tenant Laws in India:

Landlords can require a written rental agreementTenants should carefully review and understand the terms and conditions of the lease agreement before signing
The rent amount is negotiable between the landlord and the tenantTenants are obligated to pay the agreed-upon rent as per the lease agreement
Commercial rent escalation clauses may be included in the lease agreement, allowing for periodic rent increasesTenants should be aware of any rent escalation clauses in the lease agreement and understand the mechanisms for determining rent increases
Landlords are generally responsible for major structural repairsTenants are typically responsible for maintaining the leased premises, including routine repairs and maintenance
The lease agreement should state whether subleasing or subletting is allowed and under what conditionsIf permitted, tenants may need the landlord's written consent and should ensure that any subtenant abides by the terms of the original lease agreement

Rental/Lease Agreement Glossary

  • Landlord: The owner or lessor of the property who grants the right to occupy the property to a tenant in exchange for rent.
  • Tenant: The individual or entity who rents or leases the property from the landlord and agrees to abide by the terms and conditions outlined in the rental/lease agreement.
  • Term of Tenancy: The specified duration for which the rental/lease agreement is valid, indicating the start date and end date of the tenancy.
  • Maintenance Responsibilities: The obligations and duties of both the landlord and tenant concerning the upkeep and repairs of the property.
  • Subletting: When a tenant rents out all or a portion of the rented property to another individual, known as a subtenant.
  • Termination Clause: A section in the rental/lease agreement that specifies the conditions under which either the landlord or tenant can terminate the agreement before the agreed-upon end date.


  1. Why are rental agreements for 11 months?

    Rental agreements are often for 11 months to avoid the legal requirements and complexities associated with long-term leases. Long-term leases, typically lasting for 12 months or more, may require additional legal formalities and offer more protections to tenants. By keeping the rental agreement duration at 11 months, landlords and tenants can have more flexibility and avoid some of the complexities associated with long-term leases.

  2. What is the agreement between the owner and tenant?

    The agreement between the owner and tenant is a legally binding contract that outlines the terms and conditions of the rental arrangement. It establishes the rights, responsibilities, and obligations of both parties.

  3. How do I write a shop rent agreement?

    To create a shop rent agreement format in PDF include the names and addresses of the landlord and tenant, a description of the shop, the rental term, rent details, security deposit information, and rules regarding the use of the shop. Specify payment terms, maintenance responsibilities, and any additional terms agreed upon by both parties.

  4. What is the maximum duration of a rent agreement in India?

    In India, the maximum duration of a rent agreement can vary depending on the state or union territory. Generally, rental agreements are commonly structured for a duration of 11 months.

  5. What is the minimum duration of a rent agreement in India?

    There is no specific minimum duration mandated for a rent agreement. It can vary depending on the mutual agreement reached between the landlord and the tenant. Rental agreements can be for short durations, such as a few months, or even on a month-to-month basis.

  6. What happens if there is no rental agreement?

    If there is no rental agreement in place, the rights and obligations of the landlord and tenant may be uncertain and can lead to potential disputes or misunderstandings.

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